Do you have an outdoor event to plan on the horizon? To make your event memorable for all the right reasons, a little planning done a few months ahead will reduce the likelihood of any mishaps from occurring. Outdoor events can be held for many reasons ranging from music festivals, weddings, parties or family get togethers.
The larger your event, the sooner you should start to plan. Some areas may require you to get a permit before your event can take place. If you wish to feature fireworks or loud music ensure you check out regulations needed.
There are certain areas that need planning no matter how large or small your event is going to be, the following guide will help.
Plan your space
Careful planning of the space you have available will ensure that your guests are as comfortable as possible. If the location is a distance from you, take photographs and measurements.
If you have live music, planning your space is essential. The band will likely need access to power for equipment and all weather protection. Allow space for a dance floor and arrange tables accordingly.
Plan where your food will be served from and where you will situate the bar. Toilets are also another essential consideration, if you are going to hire portaloo style facilities, think carefully on where you will situate them, preferably well away from food, but close enough for them to be lit when the sun sets.
Your guests will definitely need feeding. Depending on the event planned you may want to do the catering yourself, hire caterers or ask everyone to bring a dish to share.
If pizza is your “thing” it is possible to hire a pizza oven trailer , pizzas are always popular and are great for feeding a crowd.
Plan for the amount of crockery and cutlery you are going to need, depending on the type of event you may wish to choose the convenience of disposable plates and cutlery.
Many companies hire out crockery for events as well as glasses and table cloths. You could even consider hiring tables and chairs.
Hopefully the weather will be lovely and warm, so ensuring your guests are hydrated is a priority. It is important to cater for all tastes whether it be alcoholic or not. If children are attending your event, make sure lots of soft drinks are available. If your event is large, consider hiring a bar with staff to run it, this will remove a lot of pressure from you, the host. If your event is busy with families, it would be a good idea to serve drinks in plastic glasses for safety reasons.
The colours of the decorative touches you add to your event, depends on the occasion. For example if it is a wedding party the bride and groom will have a colour theme, complementing their bridesmaids and cake. Birthday parties can be personalised to the party recipient and events relating to commemorative days speak for themselves.
White table cloths are always a good base for anything else you wish to add. Outdoor events look amazing as the sunsets when lit with candles, bunting can look lovely blowing in the summer breeze.
Whatever you decide on, it is your opportunity to be creative. With plenty of planning you will be able to relax and enjoy the day!